My Role

I joined the team at Foellinger Foundation in the middle of the planning timeline for this event. The concepting had begun and the venue was booked, though nearly all other details were in flux. I worked with the Foundation’s marketing and brand partner, One Lucky Guitar, to plan this event. I assumed the role of Event Coordinator during the initial planning, though, once it got closer, I took over managing the event logistically.

• Managed event timelines, budget details, deliverables, and day-to-day planning.

• Coordinated cross-functional workstreams among Foundation staff, creative partners, venue personnel, speakers, and vendors.

• Led guest registration, attendee communications, seating, dietary requests, and the on-site check-in experience.

• Managed venue logistics and vendor coordination, including catering, audiovisual production, staging, signage, setup, and teardown.

• Developed the run of show and coordinated speakers, videos, meal service, production cues, and award presentations.

• Identified potential risks, resolved on-site issues, and adjusted plans to maintain a seamless event experience.

• Gathered stakeholder feedback and documented recommendations to strengthen future events.